TREASURER

TREASURER DUTIES     (revised 12/08/09)

CHECKING ACCOUNT

ACCOUNTING

All income and expenditures to the chapter shall be accounted.    

CAMPOUT EXPENSE TRACKING

The Treasurer shall provide a campout expense tracking form to the hosts enabling entry of signup names, dates, costs, and check info. He will review data for completeness with the hosts during the signup period.

CAMPOUT PAYMENTS

The Treasurer shall issue checks for campout deposits to the campout host for payment to the campground. Upon completion of the campout, the Treasurer shall issue a final payment check to the campground.

HOST EXPENSE PAYMENTS

The Treasurer shall issue a checks to the campout hosts for payment for expenses incurred such as food, drinks, serving items, and special activities.

NEWSLETTER PUBLISHING PAYMENTS

The Treasurer shall issue a check to the newsletter publisher for payment of printing and mailing expenses.

MISC. PAYMENTS

The Treasurer shall issue checks for payments of all chapter expenses. Members incurring expenses shall present receipts to the Treasurer and the Treasurer shall issue checks for payment. Should there be a question about an expense, the President shall review the expense and decide upon payment.

REPORTS

The Treasurer shall prepare for the officers a monthly financial report sumarizing the income, expenses, and balance of the bank account and a monthly campout report sumarizing income and expenses. The Treasurer shall report the status of the bank account to the membership at each general meeting and in the monthly HamOGram.  

AUDITS

The chapter account shall be audited by a non officer member once each year to insure accuracy and completeness. The results of the audit shall be reported to the membership at the meeting following the audit.

ANNUAL DUES

Collect the yearly SRH dues and renewal registrations by emailing registration forms to all current members in the Nov-Dec time frame. Collect & record the dues payments & make any needed revisions to the current membership roster

GOOD SAM CLUB DUES

Coordinate payment of the GSC chapter dues in Dec for the members who have renewed for the following year. This involves editing a roster furnished by the GSC by adding the latest SRH renewal info, & then mailing the updated GSC roster to the Assistant Director along with a dues check made out to the SCGSC.

MEMBERSHIP ROSTER

Maintain a current membership roster of paid-up members, along with current call signs, mailing addresses, Email addresses, and phone numbers for distribution to the membership as appropriate. Typically the latest version of the roster is distributed by Email to the members periodically as needed.

PAST & PRESENT MEMBERS ROSTER

Maintain a roster of all persons who have been members of SRH from inception of the Chapter. The listing is in chronological order by the date in which they joined. The primary need here is just adding new members to the list as they join.